Manual Content Management

If autopilot is off, you have full control over exactly what content gets indexed and when updates occur. The timeframe and frequency settings you've configured will still apply to your manual updates, and you can turn autopilot back on at any time if you prefer the hands-off approach. This manual mode is perfect for organizations that want precise control over their content, need to include external resources, or prefer to manage updates on their own schedule rather than relying on automatic detection.

Data Manager Controls

The data manager provides five key content management capabilities:

1. Add Pages: Include new URLs in your search index by pasting URLs or uploading files via form. This is ideal when you have new content that hasn't been automatically discovered by the system.

2. Remove Content: Exclude specific pages from search by marking pages for removal from the data table. Use this feature for outdated or irrelevant content cleanup to keep your search results current and accurate.

3. Upload Documents: Add PDFs, Word docs, and other files through direct file upload with progress tracking. Perfect for important documents that aren't linked on your website but contain valuable information for users.

4. External Links: Include useful off-site resources by adding URLs to relevant external content. Great for government forms, partner resources, or other valuable links that exist outside your website.

5. Manual Updates: Trigger content refresh on demand and run updates with real-time progress feedback. Use this when immediate content synchronization is needed to ensure the latest information is available.

Complete Control Through the Customer Portal

The data manager in your customer portal gives you granular control over every piece of content in your search index. You can add individual web pages, upload important documents like policy files or application forms, and even include links to useful external resources that aren't hosted on your website but are valuable to your users. When you're ready to apply your changes, the manual update process provides real-time feedback with progress bars and status updates, typically completing within 10 minutes.

This manual approach is ideal for organizations with strict content approval processes, seasonal information that needs precise timing, or those who want to carefully curate exactly what information their AI assistant can access and share. Whether you're a school adding enrollment documents, a council including links to government resources, or a non-profit uploading grant information, the data manager ensures you maintain complete control while still benefiting from Searcheble's powerful AI-driven search and chat capabilities.